Accounts Payable Administrator
Our teammates are at the core of what we believe in: People, Collaboration, Learning, and Excellence (PeopleCLE). We look to hire individuals who are committed to our purpose of uniting and inspiring our city through the power of team. Our mission is to win the World Series while creating a compelling fan experience. If you believe you possess these important traits, please consider a career with the Cleveland Guardians.
PRIMARY PURPOSE: The Cleveland Guardians are seeking an Accounts Payable Administrator to join our Finance and Accounting department. The Accounts Payable Administrator will be responsible for accounts payable administration, which includes the routing, review and auditing of all invoices and expense reports as well as payment processing. This position is also
responsible for input of new vendors, vendor correspondence and monthly Sales/Use tax filings.
The ideal candidate will possess great customer service aptitude, excellent attention to detail, and a self-starter, who can work independently. We are willing to train and develop those who have demonstrated these traits!
ESSENTIAL RESPONSIBILITIES & DUTIES:
A/P Processing
- Manage the weekly A/P process from invoice receipt to final payment including transferring the appropriate files to
- the bank.
- Manage all recurring payments from long-term contracts and leases.
- Review all invoices for proper backup, documentation, approvals, account #, sales/use tax, PO’s, etc.
- Maintain vendor database (contact info, address, W9, tax id#, vendor classification, minority status, EFT
- information) and identify and resolve all vendor correspondence issues (discrepancies, past due balances, etc.).
- Processing and issuance of 1099’s at Year-End
A/P Auditing & Analysis
- Audit a selected sample of expense reports each month and review for: accuracy, adequate documentation,
- compliance with the Company travel and expense policy, approvals, taxable fringe benefits, sales/use tax, and
- possible duplicate submissions. Use discretion and decide on deeper review if necessary.
- Analyze all invoices, check requests and expense reports for items that require further action to ensure compliance
- with company policies and federal/state regulations (taxable fringe items, sales/use tax issues).
External Reporting
- Prepare monthly Sales/Use tax reports and make timely payments.
- Ensure company is compliant with all applicable laws
Miscellaneous
- Maintain policies and procedures for NetSuite and Accounts Payable
- Special projects as requested
EDUCATION & EXPERIENCE REQUIREMENTS:
- A year of accounts payable experience including 1099 processing, preferred
- Basic computer knowledge including but not limited to Microsoft Excel and Word and an accounting system,
- preferred
ROLE REQUIREMENTS:
- Ability to communicate effectively with a wide range of people and backgrounds through solid written and other
- forms of communication
- High attention to detail and organizational skills
- Ability to build relationships and provide excellent customer service
- Ability to work independently as needed
ORGANIZATIONAL REQUIREMENTS:
- Reads, speaks, comprehends, and communicates English effectively
- Represents the Cleveland Guardians in a positive fashion to all business partners and the general public.
- Ability to develop and maintain successful working relationship with members of the Front Office.
- Ability to act in accordance with the organizational values and service excellence at all times.
- Ability to work with diverse populations and have a demonstrated commitment to social justice.
- Ability to walk, sit or stand for an entire shift.
- Ability to work extended days and hours, including holidays and weekends.
- Ability to move throughout all areas and levels of the Ballpark.
- Ability to work in a complex and changing environment.
- Occasional physical activity such as lifting and carrying boxes up to 25 lbs.
The Cleveland Guardians are committed to developing and maintaining an environment that embraces all forms of diversity to enrich our core values, enhance our competitive position, strengthen our impact within our community, and foster a greater sense of belonging for our employees.
In this spirit, we know studies have shown that people from historically underserved groups - including women and people of color - are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job and understand that candidate may bring certain skills and experiences to the role that are not listed above, but that would add tremendous value to our organization. We would encourage you to apply, even if you don’t believe you meet every one of our qualifications described.