Office Specialist, Principal
OPENING DATE: 05/20/22
CLOSING DATE: 06/03/22 11:59 PM Central Time
JOB TYPE: Full-time
LOCATION: Hennepin County, Mineesota
DEPARTMENT: Public Works Administration
Hennepin County’s Public Works Administration is seeking a Principal Office Specialist. This position will provide high level administrative support to the Public Works Administration department by handling office tasks, including developing reports and presentations, setting up meetings, and organizing files. This position will provide real-time scheduling support by booking appointments and preventing conflicts.
Location and hours:
This position is hybrid and will be performed both on-site at the 701 Building located on 701 4th Avenue South, Minneapolis, MN 55415, and remote as job duties require. Work hours will be Monday through Friday, 8 a.m. – 4:30 p.m. While this position is designated as hybrid, based on current requirements hires must reside in Minnesota or Wisconsin.
New employees who are hired into remote or hybrid positions between January 2, 2022 to December 31, 2024, will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment.
About this position types:
This is a full-time, benefit earning position.
This position is internally classified as an Office Specialist, Principal.
Click here to view the job classification specification.
Effective September 1, 2021, all new job offers are conditional based on the candidate being fully vaccinated for COVID-19. “Fully vaccinated” means 14 days after receiving the second dose in a two-dose vaccination series approved by the U.S. Food and Drug Administration (FDA) on a full or emergency-use basis, or 14 days after receiving a single-dose vaccine approved by the FDA on a full or emergency-use basis. After a conditional job offer is made, the candidate must show proof of full vaccination prior to their start date. A COVID-19 vaccination card from the Center for Disease Control and Prevention (CDC), a vaccination record from your doctor’s office or a personal digital vaccination record constitutes sufficient “proof.” The candidate must also attest they are vaccinated by completing a form on the first day of employment. Reasonable accommodations to this vaccination requirement will be considered upon request by a candidate for medical or religious reasons as required by applicable law.
In this position, you will:
- Provide clerical support, administrative assistance, and maintain schedules and agendas for the Climate and Resiliency Director.
- Support notetaking, and prepare written materials including memorandums, and meeting minutes.
- Create and verify information on specialized correspondence, lists, reports, and other standard office documents.
- Support the Climate and Resiliency team on planning and coordinating specific projects, activities, and events as requested.
- Set up calendar invites, and coordinate agendas with interdepartmental committee meetings, city cohorts, and other external partners.
- Assist staff with technical/mechanical issues with Microsoft Teams phones, county issued cellphones, etc.
- Support conducting research, as required.
Need to have:
One of the following:
- Three or more years of office clerical experience.
- 30 months or more of office clerical experience and completion of the Office Specialist Pathway Training program or Healthcare Clerical Pathway Training program.
- A combination of office clerical experience and post high school education, totaling 3 years or more (3 semester credits = 1 month).
Nice to have:
- Writing memos/minutes and coordinating meetings.
- With purchase orders, invoicing payments, and/or employee reimbursements.
- Creating specialized correspondence, lists, reports, and other standard office documents.
- Utilizing Microsoft Office Suite applications such as Excel, Outlook, Word, etc.
- Ability to:
- Serve and support staff using various communication methods, while giving clear and concise information and/or direction.
- Handle multiple complex and simultaneous tasks by setting priorities to meet deadlines.
- Establish and maintain effective working relationships with staff, business partners, and leadership.
- Work independently and as part of a growing team.
- Build trust and communicate with members in order to fully meet their needs.
About the department:
Public Works connects people to places through planning, designing, engineering, and constructing roads, bridges, and transit lines. Using innovative technologies, Public Works maintains, operates, and preserves the county's highway system. Public Works also manages solid waste, delivers clean energy, and protects the environment. Staff seek opportunities to reduce disparities in the Transportation Domain and supporting connectivity and activities with the other six domains (education, employment, health, housing, income and justice).
The team also supports the Hennepin County Regional Railroad Authority, provides Fleet Services to all lines of business in the county and manages the Energy Center which heats and cools county buildings in downtown Minneapolis.
About Hennepin County:
Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.
Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at www.hennepin.us/employees.
Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.
Your future. Made here.
This posting may be used to fill current and future vacancies.
Invitations to interview will be based upon an assessment of education and experience.
Final candidates may be required to complete a drug test and/or background check.