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Coordinator, Accounts Payable

Summary
The Coordinator, Accounts Payable will perform the review and processing of accounts payable transactions in adherence to SCUS policies, procedures and GAAP. In this role, you will provide an important responsibility in the payment process ensuring both the accuracy and timeliness in all assigned duties. You will provide prompt and clear customer service to internal staff and external vendor payment requestors, and will effectively communicate progress updates and items needing additional assistance or escalation to supervisor in a timely manner to ensure continuity of accounts payable process. 
 
What You’ll Be Doing (Essential Duties)
 
Review and Process Payment Requests (70%)
  • Completes assigned payment request tasks (vendor invoices, sub-award payments, consultant invoices, etc.) and reviews to ensure policies are upheld, proper documentation is received to substantiate the payment, and coding is present in order to record the payable request in the Agresso financial system
  • Creates accounting entries to record invoice accruals or those on autopay
  • Ensures payment requests are addressed in a comprehensive, timely and accurate manner via Service Now Help desk.
  • Performs review and approval for wire payment transactions to foreign entities or payments in excess of $1M
  • Performs accounts payable duties in other pilot systems as assigned/required to ensure accurate and complete payment processing (ex. procurement system Spendbridge)
  • Reviews payment requests to ensure appropriate sales and use tax requirements are upheld on assigned payment requests
  • Ensures that payment requests are coded appropriately to expense or balance sheet and segregation of financial activity between the three entities (parent 501c3, 501c3 subsidiary and 501c4) and seeks guidance as needed
  • Provide clear guidance and status updates to internal customers on status of payment requests
 
 
Vendor Records/Business Expenses Reimbursements (30%)
  • Completes assigned vendor record tasks for the creation and updating of vendor records in financial system Agresso
  • Reviews new and updated vendor paperwork received by internal staff and vendors to ensure compliance with organization policies and procedures and to ensure all required components are present
  • Performs required compliance checks and taxpayer identification number validations in applicable software to ensure eligibility to receive payment and if not, escalate per established policies and procedures
  • Creates or updates vendor in the Agresso financial system ensuring accuracy and completeness in accordance with established procedures
  • Provides clear guidance and status updates to internal customers on status of vendor record updates and required documentation for processing
  • Manages assigned payment requests to staff and other individuals and reviews to ensure policies are upheld and proper documentation is received to substantiate the payment in order to approve the payment request in the Agresso financial system
  • Ensures any policy exception approvals are obtained
  • Ensures payment requests are addressed in a comprehensive, timely and accurate manner
  • Provide clear guidance to internal customers on status of payment requests and reimbursement policies and processes in general
  • Performs account reconciliations; contributes to policy, procedures and system improvements for the function; provides training to accounts payable staff, temporaries and other internal staff; performs other duties as may be assigned
 
Required Qualifications  
  • Minimum 2 years of related experience
  • High School diploma or equivalent 
  • Demonstrated basic understanding of accounts payable
  • Proven ability to prioritize, take proactive action as appropriate, and achieve results in a complex, fast-paced environment
  • Proven proficiency in MS Office Suite functions such as: Microsoft Excel, Word, PowerPoint (data entry)
  • Demonstrated ability to communicate clearly and effectively both verbally and in writing in English;
  • Demonstrated ability to collaborate and communicate effectively at all levels of the organization
  • Proven attention to detail and ability to work with a high degree of accuracy in a fast paced environment
  • Adaptable and flexible to changing procedures and priorities
  • Proven ability to maintain strict confidentiality and the utmost of integrity 
 
Preferred Qualifications  
  • Bachelor’s degree in accounting or related field
  • Previous experience utilizing financial software to process accounts payable
  • Previous non-profit/fund accounting/finance experience
 
Why you should join the Save the Children Team…
 
Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more. 
 
Click here to learn more about how Save the Children US will invest in YOU!
 
About Save the Children
Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
 
Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.
 
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.
 
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.
 
Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.