Coordinator, Global Safety & Security
Summary
The Coordinator, Global Safety and Security (GSS) provides support for the implementation of Save the Children Reporter system and serves as liaison to the Safety and Security Focal Persons who subscribe to the system. You will provide coordination and administrative support to the Global Safety and Security team, including updates to GSS intranet webpages, working closely with other departments in ensuring efficient work and support of systems (including coordination, correspondence, etc.) and supporting the department by triaging and ensuring appropriate responses to related inquiries from Save the Children programs, managed accounts, vendors and partners. You will assist the Senior Director, GSS with planning and organizing security trainings, orientations and briefings and support with maintenance and management of travel safety and security support systems.
What You’ll Be Doing (Essential Duties, Responsibilities and Impact
Save the Children Reporter System Administration (20% LOE)
- Coordinate efficient functioning of Save the Children Reporter system (on-line incident reporting and incident management) on behalf of subscribing Safety and Security Focal Persons (SSFPs);
- Manage database, review of related user manuals and webpages;
- Deliver orientation for new users, manage user IDs, registrations and updates, vendor communications, monthly and quarterly statistical updates, and reporting.
Provide department support and coordination (80% LOE):
- Provide support to Senior Director, Global Safety and Security (SD, GSS) and other staff including drafting and managing internal and external correspondence, developing and maintaining business and travel calendars for the department, assisting with travel authorization requests and briefings management, scheduling meetings and trainings, assisting with taking notes, preparing presentations, and managing contact information for various networks, coordinate and track billing and invoices for the department;
- Maintain and update GSS intranet webpages, manage distribution lists in GSS global address book, SSFPs and key partners contacts, work closely with other departments in ensuring effective work and support of GSS internal systems (server folders, hub applications), etc. Work with the Senior Director to ensure efficient and effective functioning of the departmental systems, including managing and implementation of policies and procedures, on-boarding and off-boarding, orientation and briefings, etc;
- Assist Senior Director with providing direct safety and security management support in emergency responses and responding to inquiries from Save the Children programs and managed accounts;
- Provide assistance with special projects as requested including planning and managing on and off site meetings, trainings, retreats;
- Manage the documentation and coordination of annual operational plans, action trackers, annual goals and results, including the scheduling and planning of goal setting/ review sessions. Assist Senior Director, GSS with coordination of the department’s internal systems including: timesheet submission, drafting and distribution of staff meeting minutes, arranging video conferences/ conference calls/ weekly team meetings, managing the department’s subscriptions;
- Assist Senior Director and GSS staff with the filing and maintenance of divisional Business Continuity Plans (BCPs) and phone trees, assist and contribute to improved staff orientation and staff support; assist Sr. Director, GSS with reports, and perform other duties as needed.
Required Qualifications
- High school diploma or equivalent, plus at least two (2) years of relevant experience
- Demonstrated ability to communicate and collaborate successfully with individuals and teams at all levels
- Proven successful self organization abilities, and detail orientation
- Demonstrated focus on providing a high level of responsiveness and customer service
- Ability to follow established guidance, direction and policies
- Professional proficiency in spoken and written English
- Professional proficiency in MS Office Suite
- Demonstrated ability to maintain confidentiality, capture assessment detail, accurately record data, maintain effective time management, conscientious follow-up
- Demonstrated database management experience
- Demonstrated commitment to fostering an environment of diversity, inclusion, and belonging
Preferred Qualifications
- Experience with SharePoint-based applications
Why you should join the Save the Children Team…
Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.
Click here to learn more about how Save the Children US will invest in YOU!
About Save the Children
Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.
Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.