Program Supports Assistant
After School Matters provides Chicago high school teens with high quality, after-school and summer opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 350,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, sports and STEM (Science, Technology, Engineering and Math). Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community organizations, downtown at the Gallery 37 Center for the Arts, in Belmont Cragin at our Michael and Karyn Lutz Center for After School Matters, and in the Pullman community at the new Gately Center for After School Matters. For more information, visit www.afterschoolmatters.org.
Summary of Position:
This position will work under the supervision of the Manager of Professional Development to support the Program Supports team with a wide range of projects related to: professional development; event planning; performances and special events; attendance reporting; internship oversite; communication with interns and employers, and instructor payroll administration.
This is a temporary, part-time position that is expected to work up to 20 hours per week through August 2021.
Major Duties and Responsibilities:
- Provide support with Cityspan attendance for Professional Development, internships and other programs as needed;
- Provide support preparing financial summary documents needed for paying invoices;
- Assist with communications regarding teen events, teen internships, and instructor professional development;
- Conduct site visits when needed;
- Collaborate with Finance team to assure instructors and interns are paid;
- Pull requested supporting documentation;
- Assist with ordering and gathering materials for events;
- Facilitate/present materials where necessary;
- Provide logistical day-of support for Professional Development, Performances, and Events;
- Provide logistical support with programs where needed;
- Support with data entry for programs and professional development;
- Handle sensitive and confidential information; and
- Other duties as assigned.
Supervisory Responsibilities:
- None
Physical Demands:
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to sit for long periods of time
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is occasionally exposed to weather conditions.
- The noise level in the work environment is usually moderate
Knowledge, Skills and Abilities:
- After School Matters Alumni are encouraged to apply!
- A positive attitude and willingness to proactively offer assistance
- Administrative tasks, including copying, mailing, filing and attention to detail
- Desire to help internal and external customers
- Ability to work independently and in a team
- Excellent customer services skills
- Good verbal and written communication skills Proficient in Microsoft Office applications
- Spanish speaking a plus
Qualifications:
Prior participation in one or more After School Matters programs strongly preferred
How to Apply:
Submit a cover letter and resume at https://afterschoolmatters.applytojob.com/apply
EEO:
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.